The annual renewal date for EQA Designation is May 1 of each year. The annual EQA Renewal Fee of $1500 is due on or before May 1 and is non-refundable.

Institutions that have continued to meet EQA eligibility requirements will be granted permission to continue their EQA Designation and their use of the EQA brand, on a yearly basis. In order to maintain their EQA Designation institutions will be required to submit an Updated Institutional Profile Form, and the annual EQA fee.

Institutions will receive notice of upcoming annual fees, including an invoice, 60 days in advance of the May 1 EQA renewal date. Payment of the renewal invoice must be made on or before March 31. If an institution’s annual fee is not received, or it is received but unable to be processed due to insufficient funds or other issues, BCCIE will contact the institution in writing to resolve the non-payment issue and advise that continued non-payment will result in an institution’s EQA Designation lapsing. Institutions that allow their EQA Designation to lapse and want to reapply will have to pay the EQA Application Fee as well as the EQA Renewal Fee.

If there are any concerns with the institution meeting the quality assurance standards of the applicable quality assurance body/bodies, the concerns and any issues affecting EQA Designation will be dealt at the time the concerns arise and will not be left for review during the annual renewal process.

Public Post-Secondary Institutions

Public institutions will receive a notice advising them about the requirements for maintaining EQA Designation from the EQA Administrator 60 days prior to the annual Designation Anniversary Date (May 1 of each year). The notice will indicate that the annual Updated Institutional Profile Form is due by March 31.

Private Post-Secondary Institutions

Private institutions will receive a notice advising them about the requirements for maintaining EQA Designation and an invoice from the EQA Administrator 60 days prior to the Annual Designation anniversary date (May 1 of each year). The notice will indicate that the annual Updated Institutional Profile Form and EQA Designation Fee are due by March 31.